5k. Inviting Coauthors to Collaborate
To collaborate on a single file in real time, you can create a share link from the web portal or your desktop client. You can also invite users to collaborate from within the Collaborative Web Editor.
- Click the File tab and select Share Link. The Share Access dialog box displays.
- You can create a public share link to allow anonymous users to edit the file:
- Select the Public Share URL radio button, and then click the Copy button to ensure that you capture the URL of the file.
- Select the Allow anonymous users to edit files checkbox to let anyone who launches the share link to edit the file using the Collaborative Web Editor.
- Click the Share button to save your settings. You will then be able to paste the share link in an email, chat, or other messaging device.
- Alternatively, you can create a secure share link to require recipients to log in:
- Select the Secure Share radio button.
- In the Recipients field, enter the name of the coauthor. The name of this new user will display in the lower portion of the screen.
- Ensure the Can Modify checkbox is selected. The Can Modify permission allows this user to edit the file.
- Click the Share button to send the share invitation to the recipient(s).
- To view a list of coauthors, click the View Users button. A pop-up window displays, showing a list of users who are actively editing the document. When these users make changes, their edits are visible immediately and are marked with a vertical bar.
- Hover over the vertical bar to view editing details.